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Intelligent Enterprise Software
Document Control

DCMS

Controlled Documents. Zero Chaos.

A robust Document Control Management System that manages the entire lifecycle of your documents — from creation and review to approval, distribution, and archival — with full version control and access permissions.

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Capabilities

Key Features

📁

Version Control

Automatic versioning with full change history, diff view, and rollback capability.

✅

Approval Workflows

Configurable review and approval chains with electronic signatures and escalation.

🔐

Access Permissions

Role-based access at folder, document, and version level with expiry controls.

🔎

Full-Text Search

Instant search across document content, metadata, and tags across all versions.

📋

Compliance Templates

Pre-built templates for ISO, SOPs, work instructions, and regulatory filings.

🔔

Review Reminders

Automated alerts for document review cycles, expiry, and pending approvals.

What's Included

Product Modules

Document Repository

Hierarchical folder structure, metadata tagging, full-text indexing

Workflow Engine

Review/approval chains, parallel/serial routing, e-signatures

Distribution Module

Controlled distribution lists, read acknowledgement, obsolescence

Audit & Compliance

Access logs, change history, compliance packs for ISO/regulatory

Integration Module

Integration with ERP, QCMS, email, and SharePoint/OneDrive

Mobile Access

View, comment, and approve documents from any mobile device

Outcomes

Business Benefits

  • ✓ Eliminate version confusion across teams
  • ✓ Meet ISO 9001 / ISO 14001 document control requirements
  • ✓ Reduce approval cycle time by 60%
  • ✓ Enable remote document access securely
  • ✓ Automate review reminders and escalations
  • ✓ Maintain an immutable compliance audit trail
Getting Started

How It Works

  1. Step 1: Configure folder structure and access roles
  2. Step 2: Upload or create documents using templates
  3. Step 3: Route documents through review and approval workflow
  4. Step 4: Distribute approved documents to relevant teams
  5. Step 5: Track acknowledgements and controlled copies
  6. Step 6: Archive superseded versions with full history
Use Cases

Industries We Serve

Manufacturing & Engineering Healthcare & Pharma Financial Services Construction & Infrastructure Government & Public Sector Professional Services

Ready to See DCMS in Action?

Book a personalised demo and let our experts show you exactly how it fits your workflow.

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